This privacy policy applies between you, the User of this Website and Earth Rover Program (“ERP”), the owner and provider of this Website. ERP takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

Please read this privacy policy carefully.

Definitions and interpretation

1.    In this privacy policy, the following definitions are used:

Data: collectively all information that you submit to ERP via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws.

Data Protection: any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR;

 GDPR: the General Data Protection Regulation (EU) 2016/679;

 Earth Rover Program, ERP, we or us: ERP is a company registered under Company Number 14929042 at 71-75 Shelton Street, London WC2H 9JQ under the laws of England & Wales

User or you: any third party that accesses the Website and is not either i) employed by ERP and acting in the course of their employment or ii) engaged as a consultant or otherwise providing services to ERP and accessing the Website in connection with the provision of such services; and

Website: the website that you are currently using, www.earthroverprogram.org, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

2.    In this privacy policy, unless the context requires a different interpretation:

a.    The singular includes the plural and vice versa;

b.    References to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;

c.     A reference to a person includes firms, companies, government entities, trusts and partnerships;

d.    “including” is understood to mean “including without limitation”;

e.    Reference to any statutory provision includes any modification or amendment of it;

f.      The headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

3.    This privacy policy applies only to the actions of ERP and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

4.    For purposes of the applicable Data protection Laws, ERP is the “data controller”. This means that ERP determines the purposes for which, and the manner in which, your Data is processed.

How we collect Data

5.    We collect Data in the following ways:

a.    Data is given to us by you; and

b.    Data is collected automatically.

Data that is given to us by you

6.    ERP will collect your Data in a number of ways, for example:

a.    When you contact us through the Website, by telephone, post, email or through any other means;

b.    When you elect to receive marketing communications from us; in each case, in accordance with this privacy policy.

Data that is collected automatically

7.    To the extent that you access the Website, we will collect your Data automatically, for example:

a.    We automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.

Our use of Data

8.    Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

a.    Internal record keeping;

b.    Transmission by email of marketing materials that may be of interest to you;

in each case, in accordance with this privacy policy.

9.    We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).

10. For the delivery of direct marketing to you via email, we’ll need your consent, whether via an opt-in or soft opt-in:

a.    For e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, providing your email address in response to a ‘Stay up to date’ prompt.

b.    If you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section heade3d “your rights” below.

Who we share Data with

11. We may share your Data with the following groups of people for the following reasons:

a.    Any of our partners or affiliates – in the event that the enquiry is directly relevant to them;

b.    Our employees, agents and/or professional advisors – in order to improve our products and services

in each case, in accordance with this privacy policy.

Keeping Data secure

12. We will use technical and organisational measures to safeguard your Data, for example storing your Data on secure servers.

13. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to you Data, please let us know immediately by contacting us via this email address: contact@earthroverprogram.org.

Data retention

14. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

15. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

16. You have the following rights in relation to your Data:

a.    Right of access – you have the right to request a copy of the personal data we have about you and to request supporting information explaining how the personal data is used. Please note that sometimes we may ask you to provide proof of identity before we show you your personal data - so we can prevent unauthorised access.

b.    Right of rectification – you have the right to request that we rectify inaccurate personal data about you that we have.

c.     Right of erasure – you have the right to request that we erase all personal data about you that we have (please note that we may be able to reject or restrict the request in some circumstances, depending on the information we hold and our lawful reason to keep it).

d.    Right to restrict processing – in some situations, you have the right to request that we do not use the personal data you have provided (e.g. if you believe it to be inaccurate).

e.    Right to object, including to direct marketing – you have the right to object to certain processing by us of your personal data (unless we have overriding compelling grounds to continue processing) and the right to object to direct marketing by us.

f.      Right to data portability – you may have the right to request that we provide you with certain information that you have provided to us in an electronic format or to provide that information to a third party.

Please get in touch with us at contact@earthroverprogram.org if you would like to exercise any of these rights (including having access to your personal data).

17. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.

18. It is important that the Data we hold about you is accurate and current. Please keep us informed if you Data changes during the period for which we hold it.

General

19. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

20. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

21. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

22. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

23. ERP reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

You may contact ERP by email at contact@earthroverprogram.org.